Complete guide: How to use Preview on Mac

Preview is a default app that comes with the Mac OS X operating system. Along with giving you a quick and easy access to different documents, the app includes amazing editing and markup features that are not very well known.

Steps to view photos and PDFs in Preview on Mac

By default, when you double-click on any file, it will automatically open in Preview. If for some reason, another app has taken over responsibility for a certain specific type, and you would like to give it back to Preview, just head to the Finder.

Step 1: Right/Control – click on the file you wish to open.

Step 2: Hover on Open With…

Step 3: Click on Preview.

Step to crop documents in Preview on Mac

Step 1: Launch the file you wish to crop in Preview.

Step 2: Click on the Show Markup Toolbar button.

Step 3: To make a selection, you click, hold, and drag on the file.

Step 4: To resize the selection, you click, hold, and drag on any of the blue dots.

Steps to show markup tools in Preview on Mac

Step 1: Launch the file you want in Preview.

Step 2: Click on the Show Markup Toolbar button to bring up some tools, such as Selection, Sketch, Text, Color Adjust, and more, and then edit your photos.

Steps to highlight PDFs in Preview on Mac

Step 1: Launch the PDF you wish to highlight in Preview.

Step 2: Click on the Highlight button.

Step 3: Pick the text you wish to highlight.

Step 4: Repeat if needed.

Steps to annotate a document in Preview on Mac

Step 1: Launch the file you want to annotate in Preview.

Step 2: Choose Tools from the menu bar.

Step 3: Hover over Annotate.

Step 4: Choose the type of annotation you want to perform. You will now be presented with several options:

Highlight Text: Lets you highlight any selected text.

Underline Text: Lets you underline any selected text.

Strike Through Text: Lets you strike through any selected text.

Rectangle: Puts a rectangular on the document so that you can resize.

Oval: Puts an oval on the document so that you can resize.

Line: Puts a line on the document so that you can resize.

Note: Creates a note to leave comments.

Steps to add your signature to a document in Preview on Mac

Step 1: Launch the file you wish to highlight in Preview.

Step 2: Sign your name on a piece of white paper.

Step 3: Click on the Show Markup Toolbar button.

Step 4: Click on the Sign button > Camera.

Step 5: Hold the paper with your signature on it up to the camera.

Step 6: Click on the Done button.

Step 7: Click on your signature.

Step 8: Now, you can reposition and resize the signature according your preferences.

Steps to share documents from Preview on Mac

Step 1: Launch the file you wish to share in Preview.

Step 2: Click on the Share button to bring up the options, including Mail, Messages, AirDrop, and Notes. Just pick the option you want.

That’s all about using Preview on Mac. Got any questions? Drop them in the comments section below.

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Using Preview on Mac, a brief guide

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